Privacy

We are committed to respecting your privacy. This notice is to explain how we may use personal information we collect before, during and after your membership or contact with us. This notice explains how we comply with the law on data protection, what your rights are and for the purpose of data protection we will be the controller of any of your personal information.

This notice applies to you if you are either;

  1. A member of the East of England Continental Club.
  2. A user of the East of England Continental Club http://www.eeccpigeon.com References to we,
    our     or us in this privacy policy are to the East England Continental Club, 108 Woodnesborough Road, Sandwich, Kent.CT13 0BA

Version dated: 19th November 2020

  1. PERSONAL INFORMATION WE MAY COLLECT FROM YOU
    • Personal contact details such as name, title, postal address, email addresses, telephone numbers, mobile numbers and date of birth; For all existing members we the East England C C already hold all of your details required apart from your date of birth which is not necessary. However if any member or member of a partnership is under the age of eighteen or has a carer then the membership form MUST be filled in and handed to the club. These forms are held by the secretary and are available upon request.
    • Membership details including loft numbers, loft locations, rings records, affiliated organisations, membership payment history and any other items covered by the East of England Continental Club and RPRA Rules;
    • Records of your interactions with us such as telephone conversations, emails and other correspondence;
    • Payment details you provide so that we can receive payments from you and details of financial transactions with you;
    • We will NOT copy and hold any member personal bank account details on the secretaries’ private computer.
    • Images in video and/or photograph form and voice reading;
  2. WHERE WE COLLECT YOUR INFORMATION
    • We typically collect personal information;
    • Via our meetings, membership applications and/or membership form;
    • when you make a query and/or complaint
    • or when you correspond with us by phone, email or some other way.
      This information may be held at Club and passed to organisations to which we are affiliated.

USES MADE OF THE INFORMATION

The table below describes the main purposes for which we process your personal information, the categories for your information and our lawful basis for being able to do this.

Purpose Personal Information Used Lawful basis

Purpose Personal Information Used Lawful basis Purpose Personal Information  Used Lawful basis Purpose Personal Information Used Lawful basis
To administer any membership you have with us and managing our relationship with you, and dealing with payments and any support, service or product enquires made by you All contact and membership details; transaction and payment information, records of your interactions with us, and marketing preferences if supplied by you. This is necessary to enable us to properly manage and administer your membership contract with us.
To arrange and manage any contracts for the provision of any merchandise, products and/or services. All contact and membership details, transaction and payment information. This is necessary to enable us to properly administer and perform any contract for the provision of merchandise, products or services.
To deal with stray reports- reported to the club secretary or club official. All contact details. We have a legitimate interest to enable us to properly manage and administer service you request.
To answer your queries and complaints. Contact details and records of your interactions with us. We have a legitimate interest to provide complaint handling services to you in case there are any issue.
Retention of records. All personal information we collect. We have a legitimate interest in retaining records whilst they may be required in relation to complaints or claims. We need to retain records in order to properly administer and manage your membership and in some cases, we may have a legal regulatory obligation to retain records.
For the purpose of promoting the sport of pigeon racing and events organised by us. Images in video and /or photographic form. When you have given us your explicit consent to do so, or where the use of such images is compliant with the ‘SpecialPurposes’ as defined within clause 24(1) or the GDPR
To comply with health and safety requirements. Records of attendance. We have a legal obligation and a legitimate interest to provide you and members of our organisation with a safe environment in which to participate in the sport and at events organised by us.

For some of your personal information you will have a legal and contractual or other requirement or obligation for you to provide us with your personal information. If you do not provide us with the requested personal information we may not be able to admit you as a member or we may not be able to properly perform our contract with you or comply with legal obligations and we may have to terminate your position as a member. For other personal information you may not be under an obligation to provide it to us, but if you do not provide it then we may not be able to properly perform our contract with you.

Where you have given us your consent to use your personal information in a particular manner, you have the right to withdraw this consent at any time, which you may do by contacting us as described in the ‘Contacting Us’ section below.

Please note however that the withdrawal of your consent will not affect any use of data made before you withdrew your consent and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on bases other than your consent. Withdrawing consent may also have the same effects as not providing the information in the first place, for example we may no longer be able to provide certain benefits or services to you.

DIRECT MARKETING

Email, post and SMS marketing: We do not currently participate in direct marketing.

LINKS TO OTHER WEBSITES;

Our website may contain links to other websites run by other organisations. The privacy policy applies only to our website, managed by wordpress.com, so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access those using links from our website.

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party,

How our provider, wordpress.com uses cookies.

A cookie is a small file which asks permission to be placed on your computer’s hard drive. Once you agree, the file is added and the cookie helps our provider analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.

 DISCLOSURE OF YOUR PERSONAL INFORMATION

We share personal information with the following parties:

  • Any party approved by you
  • To any governing bodies or regional bodies or affiliated bodies for the pigeon racing sport to
    allow them to properly administer the sport on a local, national and International level.
  • The Government or our regulators: where we are required to do so by law or to assist with their
    investigations or initiatives.
  • Police, law enforcement and security services: to assist with the investigation and prevention of
    crime and the protection of national security.
    We do not disclose personal information to anyone else except as set out above.

 HOW LONG DO WE KEEP PERSONAL INFORMATION FOR?

The duration for which we retain your personal information will differ depending on the type of information and the reason we collected it from you. However, in some cases personal information may be retained on a long-term basis: for example, personal information that we need to retain for legal purposes will normally be retained in accordance with the usual commercial practice and regulatory requirements. Generally, where there is no legal requirement we retain all physical and electronic records for a period of six years after your last contact with us. Exceptions to this rule are:

  • Public members’ personal information relating to stray reports may be retained up to three months.
  • Past members’ personal information will be kept up to 20 years after your membership lapses to enable us to assist the repatriation of strays or validation of pigeon performances.

It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. You can contact us by using the details set out in the ‘Contacting Us’ section below.

YOUR RIGHTS IN RELATION TO PERSONAL INFORMATION.

You have the following rights in relation to your personal information:

  • The right to be informed about how your personal information is being used;
  • The right to access the personal information we hold about you;
  • The right to request the correction of inaccurate personal information we hold about you;
  • The right to request the erasure of your personal information in certain limited circumstances;
  • The right to restrict processing of your personal information where certain requirements are met;
  • The right to object to the processing of your personal information.
  • The right to request that we transfer elements of your data either to you or another service
    provider; and
  • The right to object to certain automated decision-making processes using personal information.
    You should note that some of these rights, for example the right to request us to transfer your data to another service provider or the right to object to automated decision making, may not apply as they have specific requirements and exemptions which apply to them and they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some have no conditions attached, so your rights to withdraw consent or object to processing for direct marketing are absolute rights.
    Whilst this privacy notice sets out a general summary of your legal rights in respect of personal information, this is a very complex area of law. More information about your legal rights can be found on the information commissioner’s website at https://ico.org/for-the-public/.
    To exercise any of the above rights, or of you have any questions relating to your rights, please contact us by using the ‘Contacting Us’ section below.
    If you are unhappy with the way we are using your personal information, you can complain to the UK Information Commissioner’s Office or your local protection regulator. We are happy to help and encourage you to contact us to resolve your complaint first.

CHANGES TO THIS NOTICE.

We may update this privacy notice from time to time. When we change this notice in a material way, we will update the version date at the bottom of this page. For significant changes to this notice we will try to give you reasonable notice unless we are prevented from doing so. Where required by law we will seek your consent to changes in the way we use your personal information.

CONTACTING US

In the event of any query or complaint with the information we hold about you then please use the below contact details.